Cleaning Contract Checker

Use this as a decision-support tool. It estimates results from the numbers you enter. It is not accounting, tax, legal, or financial advice.

Want to see how it works first? Load the Riverside example, review the pre-filled inputs, then check the contract when you are ready.

Contract basics

Customer payment and planned cleaning hours

Customer name (optional) Monthly customer payment $ How much this customer currently pays each month. Planned total team cleaning hours per month Add everyone’s planned cleaning hours together. Two cleaners working 3 hours each = 6 team hours. Current average hourly pay $ Use the average base hourly pay for everyone serving this customer. If pay rates differ, use an average that reflects how many hours each person works. Example: if one cleaner works most of the hours at $18 and another works fewer hours at $22, the average should be closer to $18 than $22. If the owner cleans, include an hourly labor value you want the estimate to recognize.

What actually happened

Enter the labor and direct costs you actually used.

Use amounts from the same month and only for this customer. Enter 0 when a cost does not apply.

Actual total team cleaning hours per month Add everyone’s actual cleaning hours together for the month. Other paid hours Paid travel, loading, setup, or other non-cleaning time tied to this customer. Cleaning supplies for this customer $ This customer’s share of cleaning supplies used during the month. Periodic work allowance $ Spread included occasional work across the months it covers. Example: $600 of floor care every 6 months = $100 per month. Do not count the same cost again elsewhere. Other direct customer costs $ Other costs tied specifically to this customer, such as parking, customer-specific equipment, subcontractor charges, or similar expenses. Extra labor cost not already captured $ Use only for additional labor cost the hours and hourly pay above do not capture, such as an overtime premium. Do not re-enter regular wages already covered above.

Estimate assumptions — review if unsure Current defaults: 25% employer costs • 15% general business costs • 20% goal • 10% labor warning

Extra employer costs on top of wages % 25% means adding $25 for every $100 of wages to estimate employer costs such as payroll taxes, workers’ compensation, and benefits. General business costs % 15% is applied to wages plus estimated employer costs—not to customer payments. It represents general operating expenses such as administration, insurance, software, and office costs. Percentage you want left after modeled costs % 20% means aiming to keep about $20 of every $100 received after the costs included in this estimate. Labor-use warning % Show a warning when actual cleaning hours exceed the original plan by this percentage.

Contract check

Result

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Estimated margin — Goal: — —

Cleaning-hour difference — Compared with the hours originally planned

Estimated price to reach the selected goal — A planning estimate, not a quote or instruction to raise prices.

Why did the tool show this result?

Before testing a new price

Confirm the team’s hours.
Check for missing or duplicated costs.
Review the estimate assumptions above.
Then consider changes to the work, costs, or renewal price.

Optional next step

Test a possible renewal price

Enter a price you are considering. This is not a suggested price and does not change the contract.

Possible new monthly price $ Possible wage increase % Enter 0% if you want to assume wages stay unchanged.

Do not automatically charge the estimated amount. Use the estimate as a reason to review the contract, confirm your real costs and contract terms, and decide what price is appropriate for your business and customer.